Special Events Policy

Corporations and organizations making an unrestricted contribution to the National Museum of American History may co-host an event in celebration of their gift. Such gifts help to support the exhibitions and educational work of the Museum. Personal events (i.e. weddings, etc.), fund raising events, marketing events and those of a religious or partisan political nature are not permitted. Cash bars, raffles and the display or promotion of commercial products are also prohibited.

All events at the National Museum of American History are co-hosted by the Museum and must be planned in conjunction with one of the Museum's Special Events Coordinators. The Special Events Coordinator will be required to approve all event plans, including invitation text, speaking program, the use of logos, and vendors. The name of the Museum and the Smithsonian Institution may not be used on any document without prior approval by the Museum.

Caterers working within the Museum must have the required $1 million liability insurance certificate on file at the Smithsonian. Although co-hosts may work with the caterer of their choice, the Museum reserves the right to review and approve the choice of caterer in order to assure that they are capable of working safely within the Museum and are aware of the catering limitations within the building. The Museum's special events staff can also provide a list of caterers and other vendors who have successfully handled events in the Museum.

Once an event is approved, co-hosting organizations will receive a confirmation letter and an agreement form outlining the basic parameters of the event and the associated fees including the tax-deductible contribution and direct costs (for overtime services which are provided by the Museum). The event will be confirmed when the signed agreement form and full payment are received by the Museum's Special Events Office. Payment is required prior to the event. During periods of high demand, a non-refundable deposit may be required. In these instances, the deposit will be considered an advance payment on the required contribution.

For a complete copy of the Museum's special events policy, please contact us by phone (202 633 3306) or email (littlee@si.edu)